We want to hear from you!

We encourage you to review all the information below and to start a conversation at your organization on how you can make an impact on patient safety.

At HIROC, we value sharing knowledge and taking those lessons learned and scaling right across the healthcare system - all with the goal of turning the corner on patient safety.

Launched in 2018 with funding from the HIROC Foundation, the Safety Grants Program aims to support and promote safety in higher risk areas in healthcare. 

The Safety Grants Program provides funding to HIROC Subscribers for initiatives emphasizing an interdisciplinary approach, potentially including persons in care or family and support networks, as core members of the improvement team where applicable. These initiatives have the potential to positively impact our healthcare system.

This year, HIROC is calling for applications in six priority areas (see Safety Themes below).

Successful teams may receive up to $20,000 (CAD) to support their safety initiative.

Safety Grants Now Open

Before completing the application, review the 2021 Call for Applications (PDF) and the information below. 

Have Questions?

Please email, grants@hiroc.com.

Complete the online Application  

 

Step 1: Review the eligibility criteria.

Step 2: Obtain a Letter of Support from a Senior Leader or Executive confirming your organization’s support for the initiative (Letter of Support template).

Step 3: Complete the ARECCI Ethics Screening Tool.

Step 4: Complete the online application, ensuring you have also uploaded the Letter of Support and have confirmed the ARECCI tool completion.

Step 5: Finalists will be selected based on the scoring criteria and will be invited for an interview. 

Step 6: All applicants will be notified of their application results via email, no later than November 15, 2021.

Step 7: Successful applicants must sign the Safety Grants Agreement before November 30, 2021.

  • Call for applications - July 8, 2021
  • Q&A sessions (Register now)
    • July 21 from 9-10 AM EST
    • August 17 from 11-12 PM EST 
  • Application deadline - September 13, 2021
  • Telephone interview - October 5 to 13, 2021
  • Notification of results - November 15, 2021
  • First installment distributed - December 2021
  • Midterm update due - May 1, 2022
  • Second installment distributed - June 2022
  • Final update due - December 15, 2022

Safety grants will have a value of up to $20,000. Recipients will be recognized at HIROC’s Annual General Meeting and Conference and highlighted in various HIROC publications and on its website. The Safety Grants are one year in duration and the Recipients must present their findings at HIROC’s Annual Conference.

The funds of the awarded grant amount will be distributed in two installments: 50% in December 2021, and 50% in June 2022 after receipt of the mid-term progress report. Successful teams will be accountable for administering the grant funds, meeting planned milestones, and performance reporting.

All applications must address at least one of the following six priority safety areas:

  • Maternal/Neonatal harm: Improving the quality and safety of maternal and neonatal care
  • Preventable patient deterioration: Improving early detection and action, communication, and management of patient deterioration (including escalation of care)
  • Death by suicide while under care: Focusing on designing safe environments, processes, or protocols to reduce the risk of death by suicide and attempts
  • Building emergency resilience: Post-pandemic healthcare, Water loss, control of strategies/property 
  • Cyber risk management: Improving the capacity of healthcare organizations to build resilience and respond to threats that disrupt operations
  • Healthcare human resources: Improving workforce resilience and capacity to advance patient safety 

The Safety Grants Selection Committee will assess all completed applications based on the following eligibility requirements and scoring criteria. Selected finalists will be invited to partake in an interview between October 5 and 13, 2021.

Eligibility Requirements

  • The Applicant Organization is a HIROC Subscriber
  • The safety initiative is directly aligned with at least one of the identified improvement themes
  • The complete application is received before the deadline (Monday, September 13, 2021)
  • The Applicant has included written support for the safety initiative from a Senior Leader or Executive within their Organization (Letter of Support template)
  • The Applicant has confirmed completion of the ARECCI Ethics Screening Tool 
  • The Applicant has or will obtain ethics approval from their Organization for the awarded grant (as required)
  • Funding requests do not exceed $20,000 (CAD)  
  • If selected as a finalist, applicants will participate in an interview

Scoring Criteria

All applications will be evaluated based on the aim of the planned improvements, feasibility of the proposed activities, level of innovation, measures of change, as well as their potential to make a positive impact on the healthcare system. Applicants will be asked to clearly address the following questions.
1. The problem

  • What is the problem?
  • What happens, when, how often, how much, and who is affected?
  • Inclusion of references

2. The aim

  • What are you trying to achieve?
  • For whom? 
  • By when?

3. Stakeholders

  • Who are the key stakeholders in the planned changes?
  • How will the interdisciplinary team and patients/families/support networks be involved?
  • Will the project support collaboration with external or academic institutions?

4. Planned improvements

  • What are the planned improvements: processes, tools, and deliverables?
  • What background information (analysis/literature) supports the improvements?
  • Inclusion of references

5. Implementation challenges

  • What are the major barriers you anticipate (e.g., technology, culture, time, resources)?
  • What strategies could you implement to overcome the challenges?

6. Measures

  • What are your outcome, process, and balancing measures?
  • Reflecting the dimensions of quality: care that is safe, effective, patient-centred, efficient, timely, and equitable

7. Budget

  • Does the budget detail all reasonable costs and estimates, including personnel, and supplies?
  • Explanation of value that the safety grant will provide in supporting this patient safety initiative

8. Schedule 

  • Is the schedule detailed and feasible?
  • Is the proposed work to be covered by the grant achievable within one year?

The Safety Grants Program has supported a number of Subscribers with their improvement work. The projects of several of our recent grant recipients were shared in a special issue of The HIROC Connection. Those with featured stories are linked below.

For additional support in preparing your application, please consider registering for one of our upcoming Safety Grants Q&A sessions:

  • July 21 from 9-10 AM EST
  • August 17 from 11-12 PM EST

These sessions will be an opportunity to connect and discuss any questions on the topics of safety and quality improvement, and the application process. Register now