Healthcare Insurance Reciprocal of Canada (HIROC) is a trusted risk and safety advisor, offering a full spectrum of insurance products and risk management solutions to its partners in the health sector. Founded in 1987 with 52 Subscribers, today they insure over 600 healthcare organizations. As a reciprocal, HIROC is governed by its Subscribers and its services are continually evolving to meet the needs of a sector where change has become the norm. With their unique business model, HIROC is a differentiator in the health care insurance industry and remains as nimble and proactive today as when it was founded. HIROC’s philosophy is one of focused attention to customer service and unrelenting foresight and innovation that will enable it to meet the needs of its Subscribers both today, and tomorrow. This is where you come in.

Key Responsibilities

Accounts payable

  • Responsible for overall AP processes, including but not limited to compliance with policies and procedures, payment terms, exception management, vendor management, etc.
  • Full cycle accounts payable processing
  • Bill Import to OASIS for HIROC 
  • Payment synch file in OASIS for HIROC
  • Manage payable to insurer payments for brokerage 
  • Setting up new vendors including confirming banking information
  • Review AP transactions processed by other staff ensuring coded to correct expenses, properly authorized and appropriate supporting documentation
  • Ensure proper matching to purchase orders, invoice coding and approvals
  • Analyze and reconcile the A/P sub-ledger to the General Ledger at Quarter-end. Follow up on outstanding items.
  • Enter reclassification journal entries related to accounts payable
  • Communicate with vendors and departments to troubleshoot, manage and resolve AP matters

Accounts payable process improvement and system administration

  • Research on enhancing the organization's reputation by keeping up to date with industry norms. Implement changes to accomplish streamlining workflow automation and eliminate manual data entry.
  • Brainstorm process improvement ideas with team 
  • Project management for design, development and implementation of systems, processes and best practices for the Accounts Payable function. Analyze process for quality and efficiency, develop recommendations for improvement, coordinate meetings with internal and external personnel to keep projects on track.
  • Testing, troubleshooting, communicating issues with vendors, documenting new processes, creating manuals, and end user training
  • KwikTag/KwikExpense workflow management and SME – Ongoing Support to users of all levels on KwikTag on daily basis. Assist users with any technical difficulties they are experiencing. Monitor the traffic in KwikTag to ensure everything is moving along smoothly to payables. Escalate overdue items and handle exceptions and unmatched items on a timely basis.

Tax/Budget/Surplus

  • Prepare, submit and record RST tax returns for all provinces for HIROC and HISL
  • Support annual budgeting for all entities
  • Generation and distribution of HIROC/HISL budget to actual reports 
  • Support assigned managers on any budget  inquiries 
  • Transfer surplus amounts from sales to payables in GP
  • Assist with creation of surplus payment batches
  • Attach PDF invoices to each surplus transaction
  • Assemble surplus mailing package (cheque, letters, credit memos etc.)
  • Coordination of distribution of surplus cheques (troubleshoot questions from Admin Dept.)

Other finance duties

  • Enter assigned Journal entries each quarter 
  • Assist Procurement Specialist in maintenance of Procurement procedures and policies
  • Assist with annual audit
  • Provide back-up where necessary in the accounting department
  • Assist with special projects and ad hoc duties

Knowledge, Skills and Abilities

  • Strong computer skills in a Windows environment
  • Excellent written and verbal communication
  • Exceptional interpersonal skills

Education, Training and Experience

  • College Diploma with a focus in accounting and/finance 
  • Accounting systems (Dynamics GP preferred) 
  • CPA Courses to gain CPA Designation
  • 5 years of relevant work experience 

Skill and Attributes Required

  • Strong computer skills in a Windows environment
  • Excellent written and verbal communication
  • Exceptional interpersonal skills
  • An enthusiastic and creative thinker, who is constantly driving performance improvement and is passionate about creating the safest health care system possible for Canadians

How to Apply

Please submit your résumé to HR@hiroc.com.

In order to be considered for this position, please include a current résumé or detailed qualifications summary with your application. Only those selected for an interview will be contacted.


HIROC is committed to providing a barrier-free environment for all stakeholders, including our Subscribers, employees, job applicants, suppliers, the public and any visitors who may enter our premises, access our information, or use our services. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (AODA) and its associated standards and regulations and will ensure that we offer a safe and welcoming environment that is respectful of each person's dignity and independence. 

As an organization, HIROC is dedicated to meeting the needs of individuals with disabilities in a timely manner. We understand that providing a barrier-free environment is a shared effort, and as an organization, we are committed to working with the necessary parties to make accessibility a reality for all.