Healthcare Insurance Reciprocal of Canada (HIROC) is a trusted risk and safety advisor, offering a full spectrum of insurance products and risk management solutions to its partners in the health sector. Founded in 1987 with 52 subscribers, today they insure over 600 healthcare organizations. As a reciprocal, HIROC is governed by its subscribers and its services are continually evolving to meet the needs of a sector where change has become the norm. With their unique business model, HIROC is a differentiator in the health care insurance industry and remains as nimble and proactive today as when it was founded. HIROC’s philosophy is one of focused attention to customer service and unrelenting foresight and innovation that will enable it to meet the needs of its subscribers both today, and tomorrow. This is where you come in.

Summary

Reporting to the Director, Finance & Operations, the primary responsibility of the Procurement and Facilities Specialist is to oversee purchasing policies and procedures to meet business needs and ensure sound financial controls.

Key Responsibilities

Procurement, Purchasing and Vendor Management

  • Develop purchasing framework and program, including policies, processes and procedures to meet business needs and ensure sound financial controls
  • Work with various business areas to implement protocols that will ensure compliance with policies and procedures
  • Advise management on important procurement, purchasing, and inventory matters
  • Work with business and vendors to document requirements and specifications for hardware, software, equipment, supplies or services
  • Arrange for the preparation and administration of bids, requests for quote, requests for proposal, requests for information, statement of work (SOW) and other vendor documentation 
  • Sourcing, negotiation, contracting and executing agreements
  • Identify vendors, evaluate cost and quality of goods or services
  • Draft vendor agreements, in collaboration with HIROC’s General Counsel and Privacy Officer 
  • Manage service level agreements, confidentiality agreements, scope of work, and contract terms with service providers
  • Develop and maintain a repository of all vendor agreements
  • Continuous review of vendor agreements and markets in order to source the most optimal suppliers, in accordance with corporate objectives
  • Work with Accounts Payable staff to arrange for payments to vendors for products or services procured
  • Maintain capital asset inventory
  • Institute an internal audit program for all assets
  • Manage purchasing related projects
  • Lead process improvements and provide process expertise for procurement
  • Prepare purchasing budgets, budget to actual monitoring 

Knowledge, Skills & Abilities

  • Experience purchasing IT hardware and software
  • Knowledge of applicable laws, ordinances, and regulations pertaining to corporate purchasing practices
  • Drafting vendor agreements
  • A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people skills.
  • Able to build and maintain lasting relationships with departments and key business partners
  • Strong computer skills in a Windows environment.
  • Excellent time and project management skills
  • Excellent written and verbal communication.
  • Exceptional interpersonal skills

Education, Training & Experience

  • Bachelor’s Degree or Diploma in Business, Finance, Engineering or Supply Chain Management and 5 years of relevant work experience or an equivalent combination of education and experience.
  • Certified Professional Purchaser (C.P.P.) designation or PMAC

How to Apply

Please submit your résumé to HR@hiroc.com.

In order to be considered for this position, please include a current résumé or detailed qualifications summary with your application. Only those selected for an interview will be contacted.


HIROC is committed to providing a barrier-free environment for all stakeholders, including our subscribers, employees, job applicants, suppliers, the public and any visitors who may enter our premises, access our information, or use our services. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (AODA) and its associated standards and regulations and will ensure that we offer a safe and welcoming environment that is respectful of each person's dignity and independence. 

As an organization, HIROC is dedicated to meeting the needs of individuals with disabilities in a timely manner. We understand that providing a barrier-free environment is a shared effort, and as an organization, we are committed to working with the necessary parties to make accessibility a reality for all.